All Forms and Downloads

Arts & Sciences

• Option One: You can complete an online Proposal submission form
  OR
• Option Two: You can download the Proposal Form, complete it by hand, and mail it in.

Questions? Visit the A&S page or Contact Arts & Sciences: THLady Theodosia of the Isles, artscaid-gww.org, for more information.

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Equestrian Registration

Equestrian Registration Fees:

    $40 for the war per horse, pipe corral (need reservation – postmarked by Aug 31, 2010)
    $20 for the war per horse, bring your own corral
    $10 day trip fee per horse, no corral

• Check, Money Order, or Cashier’s Check Only: No Cash
• Stall fee must be sent in with Equestrian Registration, to Equestrian Autocrat
• Horses that have not pre-registered for pipe corrals must either bring their own stalls or day trip. Day- trip and own corals not required to pre-reg, but is recommended- helpful for planning purposes.
• The State of CA requires current Coggins & Health Certificates if coming from out of state

Equestrian Registration Form (PDF form) -- This form is for HORSES only. You need to register people separately.

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Media

ALL Media entities desiring to attend Great Western War are required to fill out a Media Application and email it to Bridget before the Media Deadline of October 1, 2010. This is required so we can schedule enough Media Liaisons for each crew.

All Media representatives, including film crew, photographers and reporters need to sign the Media Policy and bring it to War.

Media Contact: Baroness Bridget Lucia MacKenzie, mediacaid-gww.org

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Pre-Registration and Land Allocation

Pre-Registration is paying your Site Fee. Land Allocation is reserving your camping space with a group.
These are two different processes.

• PRE-REGISTRATION - Paying Your Site Fee in Advance, before the event
• Option One: Download and print the GWW XIII Pre-Registration Form (PDF), complete it by hand, and mail it in.
  Must be postmarked between April 1, 2010 and August 31, 2010
• Option Two: Online pre-registration process opens April 1, 2010.
• LAND ALLOCATION - Reserving Your Campsite with a Group
• Campmasters must register first, to coordinate all the group members that register with a specific camp by name.
• Campers register for a specific camp by name, coordinated by a campmaster.
• Camps must be 7 or more people together.
• Land Allocation is not dependent on your Pre-Registration, but it is highly recommended that you also pre-register.
• Online Land Allocation opens April 1, 2010

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Refund Policy

• The GWW Exchequer must RECEIVE requests for refunds in writing postmarked or e-mailed no later than September 22, 2010.
• Refunds must be requested by the person whose name is on the check and refund checks will only be made out to that person. You should include the same information in your request as you included in your pre-registration form. (Refund form coming soon)
• After September 22, 2010 all refund requests are processed at the discretion of the GWW Exchequer and the War Autocrats, and only for serious situations that would result in someone not attending the War.
• No refunds will be considered for ANY REASON after October 18, 2010.
• Refunds will be distributed after attendance records are checked and associated payments have cleared.
• There is a processing fee of $5 on ALL refunds.

Please contact the War Exchequercaid-gww.org if you have any questions.

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Waivers

All these PDF waiver forms are linked on the main SCA Corporate Website, in the Library of SCA Documents. Each will open in a separate window.

Adult Waivers

• Per Society rules - If a person (minor or adult) can present a blue SCA membership card, this indicates that there is a signed liabity waiver on record with SCA Corporate. You will only have to sign any SPECIAL waivers that might be required by some site owners or equestrian waivers required by the event.
• If you forget to bring your membership card or present a white card, you will be required to sign the liability waiver on site.
• In order to pre-register for the event or as a merchant, you will be required to mail in a completed waiver with your registration paperwork.

• Download the Adult Waiver

Minor Waivers

A responsible adult must accompany all minors (17 years or under in Calif.), who are not legally emancipated, to the war site. This must be a parent or court-appointed guardian or the adult designated on the appropriate waivers signed and notarized by the parent or legal guardian.

For more details see the Minor's Policy

Parental Consent Forms - In Caid, two forms are used for parents who allow their minors to attend an event without them.

1. A Minor's Consent to Participate and Hold Harmless Agreement Waiver (PDF available from SCA.org) is used to show a parent's consent.
2. A Medical Authorization for Minors with space for notorization (PDF available from SCA.org) is used to designate temporary guardianship; it allows medical treatment to be provided in the event of an emergency.

• Both forms must be signed by the parent and notarized.

Download the minor forms:

• Minor's Consent to Participate and Hold Harmless Agreement Waiver (PDF available from SCA.org)
• Family Minor Waiver (for multiple children in one family)
• Medical Authorization Forms for Minors
• Medical Authorization for Minors (PDF available from SCA.org)
• Medical Authorization for Minors with space for notorization (PDF available from SCA.org) (Recommended for use in USA)